Calendar connections live in Settings → Integrations → Calendar Integrations, also linked from Availability → Calendar Sync: "Sync availability with Google, Outlook, and Apple calendars and push appointments as events."
Team members with the Assigned Appts permission but no settings access see only calendar connections in Integrations, so photographers can connect their own calendars.
Google Calendar and Outlook Calendar
Both use a sign-in-with-provider authorization ("Two-way sync between your calendar and appointment schedule").
- Open the calendar integration and select Connect.
- Sign in with the account you want to use and review the permissions requested.
- Google: you can only sync calendars your Google account owns or has been given access to, and your organization's policies may limit sharing. You don't need to make a calendar public to connect it. See Google Calendar Help: Share Your Calendar.
- Outlook: the connection works within your own Microsoft account's permissions. Some organizations require an administrator to approve app access first. See Microsoft Graph Permissions Overview.
- For Google Calendar, choose the Target Calendar (the calendar that receives synced booking events) and select Save Target Calendar.
- Under Booking Sync, turn on Include team members' bookings in my calendar if this calendar should receive bookings assigned to other team members.
- Optionally turn on Show team member payout in calendar entries to add the assigned member's payout to synced event details.
- Select Save Calendar Settings.
Apple Calendar
Apple Calendar connects with credentials instead of a sign-in button: "Sync appointments and busy time with Apple Calendar via CalDAV or ICS."
- Writable sync: enter
https://caldav.icloud.com/as the CalDAV Server or ICS Feed URL, your Apple Account email as Username, and an app-specific password as Password / App Password. Don't use your main Apple Account password. Create an app-specific password in your Apple Account settings, following Apple Support: Sign In to Apps with Your Apple Account Using App-Specific Passwords. If you change your main Apple Account password, Apple revokes existing app-specific passwords, and you'll need to enter a new one here. - Read-only: an ICS feed URL only blocks busy time. It cannot receive appointments.
Save the credentials, then use Test Connection.
Troubleshooting
- "OAuth is not configured on this server yet." The provider has not been enabled for your workspace by the platform. Contact support.
- Events stop appearing. Reconnect with the same account and confirm the permissions. Do not remove unrelated integrations while troubleshooting.
Integration Shortcuts
Open Integrations and Manage Integrations take you to the connected-service settings, where you can review calendar connection status and account choice. Opening this page is separate from connecting, disconnecting, or authorizing a calendar. Follow the connection steps above only when you intend to change that connection.